Restaurant POS Systems Cost Breakdown for 2025
Understanding the restaurant POS systems cost is essential for any food service business planning to upgrade or invest in new technology. In 2025, POS systems have evolved to offer more than just payment processing—they now integrate kitchen display systems (KDS), inventory tracking, online ordering, and customer loyalty tools. But with added functionality comes a wider range of pricing. This guide breaks down the key cost components to help you make informed decisions.
1. POS Hardware Costs
The hardware forms the foundation of any POS setup. For restaurants, this typically includes:
- Touchscreen terminals (often 15 to 21.5 inch displays)
- Receipt printers
- Cash drawers
- Barcode scanners
- Kitchen display systems (KDS) for order management
Estimated cost:
- Entry-level terminals: $400–$800
- Mid-range systems with KDS support: $900–$1,500
- Premium setups with aluminum alloy casing and waterproof features: $1,500–$2,500+
Hardware durability and design—such as aluminum alloy materials and waterproof/dustproof protection—can influence long-term value and maintenance costs.
2. Software Subscription Fees
Most modern restaurant POS systems operate on a subscription model. Monthly fees vary based on:
- Number of terminals
- Features included (e.g., table management, KDS integration, mobile ordering)
- Cloud storage and analytics
- Support and updates
Typical range: $29–$299 per month per terminal
Some providers offer bundled packages that include both POS and KDS software, which can reduce overall restaurant POS systems cost.
3. Payment Processing Fees
Every transaction comes with a processing fee. These are usually charged as a percentage of the sale plus a fixed amount.
Average fee: 2.3%–2.9% + $0.10 per transaction
Choosing a POS provider with transparent payment terms is key to managing long-term costs.
4. Installation and Setup
Depending on the complexity of your restaurant layout, installation costs may vary. Factors include:
- Number of terminals
- Kitchen display system configuration
- Network setup and cable management
Estimated setup cost: $0–$1,000
Some systems are plug-and-play, while others require professional installation—especially when integrating KDS units in busy kitchens.
5. Add-ons and Peripheral Integration
Additional modules and accessories can increase the total restaurant POS systems cost. Common add-ons include:
- Self-service kiosks
- Customer-facing displays
- RFID readers
- Kitchen printers
- KDS screens with waterproof and dustproof protection
Add-on cost range: $100–$1,500+
Make sure your POS system has enough I/O ports (USB, COM, RJ11, etc.) to support future expansion without extra hubs.
6. Long-Term Value and ROI
While upfront costs matter, long-term value is equally important. A well-integrated POS and KDS system can:
- Reduce order errors
- Speed up kitchen operations
- Improve customer satisfaction
- Provide actionable business insights
Investing in a reliable system may cost more initially, but it often pays off through smoother operations and higher revenue.
Summary: What Influences Restaurant POS Systems Cost in 2025?
| Component | Typical Cost Range |
|---|---|
| Hardware | $500–$2,500 per terminal |
| Software Subscription | $29–$299/month |
| Payment Processing | 2.3%–2.9% + $0.10/txn |
| Installation | $0–$1,000 |
| Add-ons & Accessories | $100–$1,500+ |
Looking for a Reliable POS and KDS Solution?
TCANG is a trusted provider of scalable restaurant POS systems designed to meet the fast-paced demands of modern food service environments. Our solutions help restaurants reduce errors, improve kitchen coordination, and streamline front-to-back operations—all while keeping the restaurant POS systems cost predictable and manageable.
With years of experience serving global hospitality clients, TCANG delivers durable hardware, seamless KDS integration, and flexible connectivity to support barcode scanners, receipt printers, and other essential peripherals. Whether you're launching a new venue or upgrading your existing setup, our team ensures your POS investment delivers long-term value and operational efficiency.
